Microsoft 365 Quick Start Guide for Employees

UFV employees have access to Microsoft 365 (M365) including familiar productivity and collaboration tools such as Exchange Online, OneDrive, MS Teams, and Online Productivity Suite, MS Planner, SharePoint. The table below lists the different M365 applications available for employees.

Find below information on the M365 components that are currently available for UFV Employees and a list of resources for different apps to learn how to set up and use Microsoft 365 apps on your computer, phone, and tablet. 

M365 Applications Download and Login

Accessing UFV Employee Email

  • On UFV Computer
  • On Personal Device (Computer/ Laptop)
  • On Personal Mobile Device (Phone/Tablet)

 UFV Email/ M365 Account Password Reset for UFV Employees

 Training Resources for Microsoft 365 Applications

 

 M365 Applications Download and Login

Download M365 Applications on a Personal Device

Employees can access the M365 Online Productivity suite application on the office web portal and also download M365 applications - Outlook, OneDrive, SharePoint, MS Planner, Teams, Word, Excel, PowerPoint, OneNote, Access (available for PC only), and  Publisher (available for PC only) on their personal devices.  To download the M365 applications on a personal device follow the steps listed below:

UFV Devices should already have office products installed so the following download and installation steps should not be followed on a UFV device. To Upgrade and install M365 Application on a UFV Provided Workstation, visit this article.

 

  1. Go to office web portal and sign in using following credentials.
    • Username: UFV employee email address (e.g. john.doe@ufv.ca)
    • Password: UFV email password
  2. Once you are successfully logged into your UFV Microsoft account, on the home page, click "Install Office".

     
  3. Choose Office 365 apps if you need to install all applications.
  4. Run the file downloaded and follow the on-screen instructions to complete the installation. For more information on installation, refer to Microsoft Support documentation on installation here.

 

 Using M365 Online productivity suite applications on the office web portal might be limited in features. For more advanced features, the downloaded version should be used.
Find out the difference between using the application on the web portal and the desktop application here on the Microsoft web page.

 

Login to M365 Applications

Employees can access M365 Online Productivity suite applications on the office web portal and also download the M365 applications on a personal device as shown in the above section. Once downloaded, you can sign in to the applications to start using it on PC. For information on how to login to M365 applications both ways, refer to the following articles:

 1. Login to M365 applications on the office web portal with the following credentials:

  • Username: UFV employee email address (e.g. john.doe@ufv.ca)
  • Password: UFV email password


  2. Login to M365 applications downloaded on PC

You can only be logged into office into 5 devices simultaneously and it will automatically log out devices if you exceed the 5 simultaneous logins.
For information on how many devices you can download office on simultaneously, check Microsoft support document here.

 

Accessing UFV Employee Email

Login information to accessing your UFV Employee Email:

Username: UFV employee email address (e.g. john.doe@ufv.ca)
Password: UFV email password

Employees can access their UFV email (e.g. john.doe@ufv.ca) via following methods listed below:

ITS only supports the Outlook application or Outlook Web Portal and recommends employees to use it to access UFV provided employee email. More information on how to use the Outlook application here.

 

 UFV Email/ M365 Account Password Reset for Employees

Employees can reset their UFV Email Account Password using self-service password reset service (SSPR). Before you can using it, employees must enroll for SSPR following the steps provided in the below article:

Instructions to reset UFV email account password using SSPR:

 

 Training Resources for Microsoft 365 Applications

The table below provides a list of useful information and training resources on M365 apps available for UFV Employees. Click on the links below to get resources on the app you need to find information on. Note that many of these links in the table reference content on the Microsoft Office Support site.

 

Microsoft 365 General

M365 for Employees provides a more robust set of tools, enhancing their working experiences and creating more collaborative opportunities.

 

Outlook 

UFV provides email services to employees through Exchange Online (a cloud-based service that is part of M365). Employees can setup their UFV email on the Outlook application or use Outlook Web Portal to access email.

 

SharePoint 

Microsoft SharePoint is used to create websites. You can use it as a secure place to store, organize, share, and access information from any device.

 

MS Planner 

MS Planner provides a collective space for team members to create plans, organise and assign tasks to different users and to check updates on progress through dashboards

 

MS Teams

 

 

MS Teams is a collaboration tool that supports collaboration spaces, online meetings, audio, video, and file sharing.

All UFV Employees can also create teams in the MS Teams application. Information on how to create and manage teams linked below:

All UFV Employees can also add external users to MS Team meetings. Information on how to add external users linked below:

OneDrive

OneDrive is Microsoft’s cloud-based file storage service. You can use it to store your files and share them with others; all files stored in OneDrive are private unless you decide to share them. When you use the applications in Microsoft’s Online Productivity Suite (see below), you can save your files in OneDrive, making your work accessible from anywhere and on all your devices.

 

 MS Excel

 

MS Word

 

MS PowerPoint

 

OneNote