This guide is for students and employees who want to create and manage Teams in MS Teams.
Do You Need to Create a Team?
You don’t need a team to use chat, meetings, file sharing, or collaboration in MS Teams.
Create a team only if you need a dedicated workspace for a group.
When you create a team, a Microsoft 365 (M365) group is also created to manage membership and connected apps.
Steps to Create a Team
1. Sign in to MS Teams with your UFV email and password.
2. Click Teams on the left menu.
3. Click on the New Message down-arrow to Join or create a team → Create team.
4. Choose a team type (Class, Staff, etc.).
Note: You cannot change the type later.
5. Enter:
Name (descriptive)
Description (optional)
Privacy:
Private – Only invited members can join.
Public – Anyone at UFV can join.
Note: Files and videos will be visible to all UFV users.
6. Click Next.
7. Add members:
Type a name → Select → Click Add.
Or click Skip to add later.
8. Assign roles:
Owner or Member.
Tip: Have at least two owners for coverage.
When a Team Owner Leaves UFV
It is recommendation is to have at least two team owners for full coverage.
If there are two owners: The remaining owner removes the departing one.
If only one owner: Mention the team in the employee offboarding form and name the new owner.
For help, contact IT Service Desk.
Expiration Policy:
- Groups expire after 365 days.
- Owners get email notification reminders at 30, 15, and 1 day before expiry.
- Renew the group via the instructions and link in the email.
If not renewed:
- Group is soft-deleted for 30 days (can be restored).
- After 30 days, it’s permanently deleted.
- If you need to restore a group within a 30-day period after deletion, contact the IT Service Desk.
Auto-Renewal
Groups stay active if users:
- Use SharePoint (view/edit/upload files)
- Use Outlook (join group, send/read messages)
- Use Teams (visit channels)