Setup Microsoft Apps

M365 install Office-for-the-web Microsoft-365 web-vs-desktop Students

Use M365 through its web version or download it to a personal device:

Microsoft 365 Web Apps also known as Office for the Web is the web version.

Microsoft 365 or M365 is the desktop version.

Web vs. Desktop

Below are some key differences between Microsoft 365 Web Apps (Office for the Web) and the desktop apps:

Access & Installation

Web: Runs in your browser, no installation required.
Desktop: Installed on your computer, full-featured.

Features

Web: Basic editing and collaboration tools; some advanced features (like macros in Excel or advanced formatting in Word) are limited or unavailable.
Desktop: Full functionality, including offline access and advanced tools.

Storage

Web: Saves files to OneDrive by default.
Desktop: Can save locally or to OneDrive.

Performance

Web: Requires internet connection; lighter and faster for quick edits.
Desktop: Works offline; better for large or complex documents.

Use Office for the Web

1. Go to www.office.com and select Sign in.

2. On the Sign-in page enter your UFV email address.

3. On the SSO (Single Sign-On) page, enter your UFV email account password and click Sign in.

Note: If you don't get prompted for the sign-in page, your browser might be logged into a Microsoft account already. Follow the steps below to check which account you are logged into.

4. Check which account you are logged into by clicking on the name initials usually displayed on the header in the right corner of the office on the web.

Note: The location or wording for this option may vary based on the device or application being used.

5. Verify if the account you are logged in to is your UFV email address or any other Microsoft account.

6. If you need to switch between accounts to log in with a different Microsoft email address, click Sign out on the account you are already logged into.

The option for Sign-out is listed when you click on the name initials in the office of the web.

The screenshot below shows the sign-out option for the web version at www.office.com.

7. Repeat the steps to log in with the required email address and password.

8. After you log into your UFV Microsoft account, select the App Launcher icon (9 dots):

9. Then select any Office app to start using it.

Use Microsoft 365

Note: You can only be logged into Office on 5 devices simultaneously and Microsoft will automatically log out devices. For more information, refer to Microsoft Support.

1. Once you are successfully logged into your UFV Microsoft account, on the home page, click Install Office.

2. Choose Office 365 apps if you need to install all applications.

3. Run the file downloaded and follow the on-screen instructions to complete the installation.

For more information on installation, refer to Microsoft Support.

4. To log into MS Office apps installed on a device, open any MS Office app such as Word and select Sign-In (located under the name initials).

Note: The location or wording of these instructions may vary based on the device or application being used

5. In the Sign-in window that appears, enter your UFV email address.

6. When the SSO (Single Sign-On) window appears, enter your UFV email account password.

7. Click Sign in.

8. You are now logged into M365 applications using a UFV Microsoft account.

Note: If you are already signed into M365 using a different email address, you will need to switch accounts.

9. You can switch accounts two ways:

Click the Sign out option and then Sign in again following the steps mentioned above so that your documents are saved to the correct M365 account.
OR
Open a private browsing session in a new browser window (search your web browser's help if you're not sure how to use the private browsing option).

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