Extend Employee Account

Overview

You can extend employee accounts by submitting the Extend Employee Account service request. Contract employee accounts (e.g., staff contract, sessional instructor, student co-op, etc.) will have expiration dates that must be provided on the form.  If this request is for multiple employees, then the contract end date must be the same for all.  If not, please submit separate requests.

Contract employees will be notified by email two weeks before their accounts expire.  Account extensions should be requested as soon as possible to ensure access continues through the extended contract date.

For the purpose of account creations and extensions, IT Services considers “Sessionals”  to be anyone with Instructor or Sessional in their title and that has an expiration date on their employee account. For auxiliary or contract staff and students that are not instructors, the department must provide an expiration date based on their contract end date.

NOTE:  If the extension is for a Banner user, then a Banner Account Request must also be submitted.

All sessional instructors follow the policy for expiration as set below:

Sessional accounts will be extended for 3 semesters plus one month. The dates for expiry are as follows:

• January 31^st
• May 31^st
• September 30^th

Information Required

UFV employees that are part of the Authorized Account Requestors Group can complete the Extend Employee Account request form to request an extension to one or multiple employees.  The following information must be submitted on the request form:                   

• Name of the employee(s)
• Employee ID(s)
• Designate if sessional or contract employee
• Designate if employee is moving into a permanent role
• Contract End Date (applies to auxiliary, contract staff, and students)

Once the account is extended, the IT Service Desk sends a notification of completion to the requestor.

Instructions

Once the account is extended, no additional action is required by the contract employee.

The employee submitting this request must be part of the Authorized Account Requestors group.  Authorized requestors include:

• Department Assistant (or an Administrative Assistant e.g., Executive Assistant, Program Assistant, etc., authorized by Director)
• Department Head
• Dean
• VP / AVP
• Director
• Manager
• Employees on the Exceptions List (internal list maintained by IT Services)

Support