Outlook: Manage Members in a Distribution List

Manage your global distribution group in Outlook by removing or adding group members.

  1. Open Microsoft Outlook.
  2. Click on icon for Contacts.

    Contacts icon
  3. Click on the Address Book button (far right side).

    Address Book toolbar button
  4. In the Address Book window:
    1. Set the Search to Name only.
    2. Click on the pull-down arrow to reveal menu of choices.
    3. Select All Distribution Lists.

Address Book pulldown menu of groups

  1. Use Search and the vertical scroll bar to find your distribution group.
  2. Right-click on the name of your distribution group and choose Properties.

Properites icon

  1. Click on Modify Members.

Modify Members

  1. To Remove a member:
    1. Click on the member's name.
    2. Click Remove.
    3. Click OK.

Member's name to remove

  1. To Add a member:

Add Member

  1. Click on Add.
  2. Search and find the member's name.
  3. Click on the member's name.
  4. Click Add.
  5. Click OK.

Select Member

Note: You will not see the member additions or removals until you open the group again.
  1. Click OK in the Contact Group Membership window.
  2. Click OK in your Group Properties window.
  3. Double-click on your group again to verify your member modifications are correct.


Article ID: 679
Fri 7/3/20 4:35 PM
Thu 4/18/24 10:08 AM