Hardware Procurement


UFV standard hardware such as laptops, desktops, docking stations and/or monitors, is requested through IT Services. Computer peripherals (ie. mouse, keyboard) for campus use may be outsourced by the department for purchase. IT Services should be consulted prior to peripheral purchase to confirm that the device is compatible with UFV standard computing equipment and/or network infrastructure.

View the standard specifications and price list for more information.

IMPORTANT:  Only authorized requestors can submit the Hardware Procurement request (except if you select USB keyboard, mouse, or cables in the form). If you are in need of specific hardware and you are not a part of the authorized requestors group, please contact your Department Assistant to submit the request on your behalf.

Computer hardware (excluding peripherals) is considered a restricted purchase and cannot be purchased directly by the employee/department. 

Authorized requestors include: 

  • Departmental Assistant, Administrative Assistant (e.g., Executive Assistant, Program Assistant, etc.), or as authorized by Director, VP, or Dean
  • Department Head
  • Dean
  • VP / AVP
  • Director
  • Manager
  • Employees on the Exceptions List (internal list maintained by IT Services)

Employee Computer Refresh Program

IT Services allocates and supports new computer hardware in a 4-year cycle for all full-time, permanent UFV employees (100% full-time).  Sessional faculty and/or shared, temporary staff computers are not included in the refresh program, each department is responsible for allocating funds from their budget (capital hardware) for these positions.

Please contact the Hardware Manager for the current employee computer refresh schedule information.

Information Required

UFV employees that are part of the authorized requestors group (except if you select USB keyboard, mouse, or cables in the form) can complete a Hardware Procurement request form to request or inquire about hardware. Please provide the following information when filling out the form:
  • Employee name (who will use the hardware)
  • Employee email
  • Department
  • Office or classroom number
  • Local lumber
  • Requested date of installation
  • Type of employment including contract end date if applicable
  • Budget Code
  • Spending authority name
  • Type of standard (standard UFV hardware) or non-standard hardware (iMac, tablet, MacBook, etc.)


Click on the "Submit Hardware Procurement Request" button and complete all required fields on the form. ITS will contact you about your purchase.


Contact the IT Service Desk, or check the ticket status in the Online Portal for updates.

Submit Hardware Procurement Request


Service ID: 389
Fri 2/7/20 3:21 PM
Fri 6/23/23 2:59 PM