IT Services can assist UFV employees with both individual user and departmental software purchases. Both software and hardware are considered restricted purchases and can be purchased on behalf of the user by IT Services. You must be a member of the Authorized Account Requestors group to make this request. Purchases of these items require a separate procedure regardless of the dollar amount and cannot be made using a credit card (PCard), blanket order (BO) or direct invoice (DI).
If you are unsure of the software you require or would like a quote on a specific license use the Additional Comments box in the Software Purchase Request form to specify details and request a recommendation or quote. Be sure to include the name of software (if known) the need of the department/user, the number of licenses required, and the requested date of completion. An IT Services employee will reply to your inquiry.
Software Purchase Procedure
UFV employees that are part of the Authorized Account Requestors Group can complete the Software Purchase Request form to request software.
Complete one request form for each software application requested. If you have questions regarding your submission or status of your request, contact the IT Service Desk.
Note: An approval from the Spending Authority of the budget code provided is required.
You will need the following information on hand to complete the request form:
- Employee Name (who will use the software)
- Department
- Office number
- Software name
- Number of licenses required
- Whether the software is for Administration/Employee Use or Classroom/Computer Lab Use
- Requested date of installation
- Is quote required before purchase
- Budget code
- Spending authority name
- If the software is new, a renewal, an upgrade or unknown
Common standard software requests:
- Microsoft Project
- Microsoft Visio
- EndNote
- Snagit
The employee submitting this request must be part of the Authorized Account Requestors group. Authorized Account Requestors include:
- Departmental Assistant, Administrative Assistant (e.g., Executive Assistant, Program Assistant, etc.), or as authorized by Director, VP, or Dean
- Department Head
- Dean
- VP / AVP
- Director
- Manager
- Employees on the Exceptions List (internal list maintained by IT Services)
Software Expectations
By using a software license, you are only purchasing the right to use the software. You do not own the software and cannot redistribute it to others. Keep in mind, software cannot be returned.
Some licenses are based around a yearly maintenance fee and specific to one machine and/or user, and often a single license cannot be used for multiple machines or users. If you require software for multiple machines/users, be sure to include that in your software inquiry to ask about licensing options.
Technology Tools for Teaching
There are several software tools available for teaching that are procured and supported through the Teaching and Learning Centre. These include:
- Blackboard Ally
- Padlet
- Blackboard Collaborate Ultra
- WeVu
- PeerScholar
- Turnitin
- Zoom
- Kahoot
- Camtasia
- H5P
- Wordpress
For more information, to find a workshop, or to request access for these tools please visit the Teaching and Learning, Tools supported by UFV website.
Note: Please do not use the ITS Software Purchase Request form to request the above listed Technology Tools for Teaching. Visit or contact Teaching and Learning directly.