Overview
Submit if you are requesting a contract renewal or extension.
Request a Renewal for creating a new agreement with updated terms and conditions to continue the supplier relationship.
Request an Extension to continue the original agreement for an additional period that extends the end date without modifying the other terms and conditions.
Information Required
You will need to include the following important information as part of your request.
- Requestor department
- Is it a renewal or extension
- Renewal/Extension date
- Reason for renewal/extension
- Total value of renewal/extension
- Budget/Index Code
- Account Code
- Contract/PO Number
- Spending authority of the budget / index code
- Vendor contract Name
- Vendor Contact Email
The account code list can be found here:
https://www.ufv.ca/media/assets/finance/forms/fillable/AP_AcctList.pdf
Instructions
Click on the “Submit Contract Renewal/Extension” button and complete all required fields on the form.
An approval will automatically be sent by the system to the spending authority annotated on the form.
Support
For support with contract renewal/extension, contact the Procurement Services team.
You can also check the status of your ticket in the Online Portal for updates.