Event Application - Guests & Visitors

Conference Services booking request.

Contact Information

Enter the name of the event contact.
Enter the name of the organization hosting the event.
Enter the complete address for the organization.
Enter the type of organization.
Enter the type of organization.
Enter the phone number of the event contact.
Enter the email address of the event contact. Your invoice will be sent to this email address.
Provide the name of the contact that will be onsite the day of the event.
Provide the phone number of the contact that will be onsite the day of the event.

Booking Details

Event Type
Event Type
List the name of the event.
Provide a detailed description of the event you are planning.
Enter the start date and time of the event including set up time.
Enter the end date and time of the event including tear down time.
Provide alternate dates and times.
Select the campus where you would like to host the event.
Select the event space needed for the event.
Select the event space needed for the event.
Select the event space needed for the event.
Enter the event space needed for the event.
Enter the event space needed for the event.
Enter the event space needed for the event.
Will you be paying for the attendees parking?
Will you be paying for the attendees parking?
Do you require catering services?
Do you require catering services?
Do you require a guest wireless account (for internet service)?
Note: All presenters, trainers, meeting facilitators, etc., are required to provide their own laptop to use along with existing installed audio visual equipment in the room.
Do you require a guest wireless account (for internet service)?
Do you require additional audio visual equipment (e.g., wireless microphone)?
Do you require additional audio visual equipment (e.g., wireless microphone)?
Will alcohol be served at this event?
Will alcohol be served at this event?
Guidance:
1. Review the Selling, Serving and Advertising Liquor Policy (15) here: https://www.ufv.ca/media/assets/secretariat/pol...
2. Review the UFV Serving of Liquor Regulation:https://www.ufv.ca/media/assets/vp-community-en...
3. You must obtain a Special Event Permit through the BC Liquor and Cannabis Regulation Branch. https://www2.gov.bc.ca/gov/content/employment-b...
4. You must obtain a Special Event Server (SES) or Serving it Right Certificate from Responsible Service BC. http://www.responsibleservicebc.gov.bc.ca/
List food and beverages that will be served at this event.
Guidance:
1. Will physical barriers and/or signage be used?
2. Who will be in charge of controlling access?

Liquor Guidance (if applicable):
1. Liquor shall not leave the venue and shall not be passed to people outside the venue for consumption.
2. Events in open areas must have temporary fencing at least six (6) feet in height to control access.
Describe how requirements for hand hygiene be achieved (hand wash/sanitation): https://www.worksafebc.com/en/resources/health-...
Terms of the Primary Event Organizer:
I agree that I have read and understand the Liquor Control and Licensing Act (British Columbia), the Liquor Control and Licensing Regulation, the University of the Fraser Valley Policy 15 (Selling, Serving, and Advertising Liquor) and the UFV Serving of Liquor regulations.

I agree that this event is consistent with the purposes of the university, and I accept personal responsibility for ensuring that the liquor laws of the Province of British Columbia, and the policies and procedures of the university, are complied with during the event. I possess a valid Serving It Right or Special Events Server licensee certificate, and I will ensure that all persons serving alcohol possess a valid Serving It Right or Special Events Server serving certificate.
Terms of the Primary Event Organizer:

Collection Notice

The personal information requested on this form is collected under the authority of the University Act, and in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA). The information will only be used for processing the disclosure of personal information authorized on this form.

Other Fields

Your name
Verification Code