Auxiliary Request Application

Overview

This service is used to request an auxiliary placement. Requests for auxiliaries are processed within 2 business days. If any changes occur after your initial request has been received by Human Resources, please submit changes in writing to HRAuxiliaries@ufv.ca.

Process Update: 

In the Auxiliary Request Application ticket,  the VP Approval field now allows you to select an approved designated proxy. If your area has a designated proxy, select their name instead of the VP. Human Resources must have documentation confirming the designation and approval by your area’s Vice President. 

Information Required

UFV employees that are part of the Authorized Account Requestors Group can complete the Submit New Auxiliary Request form:

  • Department
  • First and last name of requester
  • Email address of requester
  • Budget code
  • First and last name of budget code signing authority
  • Name of authorizing VP or designated proxy
  • Start and end dates of placement
  • Days requested
  • Hours per week
  • Location
  • Number of auxiliaries requested
  • Name of timesheet approver
  • General duties and tasks   
  • Reason for auxiliary opening
  • Preferred auxiliary (optional)

Instructions

  1. Access the Form
    Only UFV employees who are part of the Authorized Account Requestors Group may submit a new auxiliary request.
  2. Complete Requester and Department Details
    • Enter your department.
    • Provide your first and last name.
    • Enter your UFV email address.
  3. Provide Budget Information
    • Enter the budget code to be charged.
    • Provide the first and last name of the budget code signing authority.
    • Specify the authorizing VP or designated proxy. The VP or designated proxy must authorize the dispatch of an auxiliary before the placement is processed.
  4. Enter Placement Details
    • Indicate the start and end dates of the auxiliary placement.
    • Select the days of the week the auxiliary will be working.
    • Provide the number of hours per week.
    • Specify the work location.
    • Indicate the number of auxiliaries needed.
  5. Timesheet & Approval Information
    • Enter the name of the timesheet approver.
  6. Describe the Role
    • Outline the general duties and tasks the auxiliary will perform. Do not copy and paste a whole job description into the duties and tasks section.
    • Provide the reason for the auxiliary opening.
  7. Optional Information
    • If applicable, include the name of a preferred auxiliary.
    • Please note if you have contacted the preferred auxiliary.

Support

Email hrauxiliaries@ufv.ca for support