Auxiliary Request Application

Overview

This service is used to request an auxiliary placement. Requests for auxiliaries are processed within 2 business days. If any changes occur after your initial request has been received by Human Resources, please submit changes in writing to HRAuxiliaries@ufv.ca.

Information Required

UFV employees that are part of the Authorized Account Requestors Group can complete the Submit New Auxiliary Request form:

  • Department
  • First and last name of requester
  • Email address of requester
  • Budget code
  • First and last name of budget code signing authority
  • Name of authorizing VP
  • Start and end dates of placement
  • Days requested
  • Hours per week
  • Location
  • Number of auxiliaries requested
  • Name of timesheet approver
  • General duties and tasks   
  • Reason for auxiliary opening
  • Preferred auxiliary (optional)

Instructions

  1. Access the Form
    Only UFV employees who are part of the Authorized Account Requestors Group may submit a new auxiliary request.
  2. Complete Requester and Department Details
    • Enter your department.
    • Provide your first and last name.
    • Enter your UFV email address.
  3. Provide Budget Information
    • Enter the budget code to be charged.
    • Provide the first and last name of the budget code signing authority.
    • Specify the authorizing VP. The VP must authorize the dispatch of an auxiliary before the placement is processed.
  4. Enter Placement Details
    • Indicate the start and end dates of the auxiliary placement.
    • Select the days of the week the auxiliary will be working.
    • Provide the number of hours per week.
    • Specify the work location.
    • Indicate the number of auxiliaries needed.
  5. Timesheet & Approval Information
    • Enter the name of the timesheet approver.
  6. Describe the Role
    • Outline the general duties and tasks the auxiliary will perform. Do not copy and paste a whole job description into the duties and tasks section.
    • Provide the reason for the auxiliary opening.
  7. Optional Information
    • If applicable, include the name of a preferred auxiliary.
    • Please note if you have contacted the preferred auxiliary.

Support

Email hrauxiliaries@ufv.ca for support