Overview
This service is a one-time exception process for employees who have missed the deadline in My Dashboard (MyUFV.ca) to submit sick, vacation, special, or cultural leaves. It is important to note that it is the employee’s responsibility to submit leaves within the deadlines provided.
Leaves should always be submitted directly through My Dashboard, which is available from the first day of the reporting period until five (5) days after the period closes. The system is accessible off-campus and is mobile-friendly, so employees are able to submit leave requests even while away from campus.
This process is only to be used if the deadline has already passed.
Information Required
All fields are mandatory when submitting a missed leave report. Please ensure you include the following details:
- Type of leave
- Note:
- Sick Leave: An absence of more than four (4) consecutive workdays requires the submission of a Doctor’s Certificate (UFV-specific) along with the leave report. This is the only format of medical note that is accepted.
- Special medical leave: Employees may use up to two (2) days or fourteen (14) hours under Section 25.7(g).
- Date(s) and hours taken
- Specific type of special leave, if applicable (see Collective Agreement Section 25.7)
- Special medical leave: employees may use up to two (2) days or fourteen (14) hours under Section 25.7(g).
- For special or cultural leave, a description of the criteria under which the leave is being requested:
- Section 25.13 – Cultural Leave for Indigenous Employees
- Up to three (3) days’ paid leave per calendar year may be requested to organize or attend Indigenous cultural events. Such requests will not be unreasonably denied.
- Whenever possible, employees should provide a minimum of two weeks’ notice.
- Your supervisor/manager’s name (direct report selection is required).
Instructions
Click on the “Missed Leave Reporting” button and complete all required fields.
Support
For assistance with leave reporting, please contact HRISA@ufv.ca.